Site Application

TRADE & ITINERANT

Pioneer Valley Show

FILL OUT THE SITE APPLICATION FORM BELOW

TRADE & INTINERANT SITE APPLICATION

APPLICATION DETAILS
INSURANCE PERMITS
SITE DETAILS & FEES
SITE SERVICES
SITE CONTRACT AGREEMENT

APPLICATION DETAILS

Business Name

ABN

First Name

Last Name

Postal Address

Address Line 1

City

State

Post Code

Phone/Mobile

Fax

Items to be sold

Site Booking

Same site booking as 2025

Change site booking

New site booking

INSURANCE PERMITS

Public Liability Insurance Name:

Policy Number:

Expiry Date:

Please include copy of current Public Liability Policy with application.

Choose File

Please include copies of valid Council Licence and Food licence number with expiry date if applicable.

Choose File

SITE DETAILS & FEES

SITE TYPE

Trade Site

Itinerant Site

Trade Sites:

SITE OPTIONS

1/2 Block + 1 Pass (9m Frontage x 4.5 Depth) $170

1 Block + 2 Passes (9m Frontage x 9m Depth) $220

2 Blocks + 4 Passes (18m Frontage x 9m Depth) $350

ADDITIONAL PASSES

$12/pass

HOW MANY

Collect Passes at Office

Send Passes in Mail

Itinerant Sites:

Frontage:

Depth:

SITE OPTIONS

3 Metres + 1 Pass : $153

4 Metres + 1 Pass : $164

5 Metres + 1 Pass : $185

6 Metres + 1 Pass : $204

7 Metres + 1 Pass : $231

8 Metres + 1 Pass : $264

9 Metres + 1 Pass : $290

Over 9-12 Metres + 1 Pass : $301

Covered Awning Site, Main Hall (2 spots available) + 1 Pass - 6m Frontage x 4m Depth : $220

Outdoor Covered Site, Concrete Floor (only 1 spot available) + 1 Pass - 3m Frontage x 3m Depth : $180

ADDITIONAL PASSES

$12/pass

HOW MANY

Collect Passes at Office

Send Passes in Mail

SITE SERVICES

Electricity & Water:

Do you require power?

Yes

Type

240 Volt - 10/15amp: $23

3 Phase Power (limited available): $58

No. of outlets

Do you require water?

Yes

Camping & WIFI:

Do you require camping?

Yes: $30 per night

Number of Nights

Do you require WIFI for EFTPOS machines?

Yes: $10 per device

Number of devices

*Device to be taking to the Show Office for access prior to June 16th.

No payment items has been selected yet

INVOICE WILL BE SENT ON APPLICATION APPROVAL
Payment required in full when invoice is received. All sites must be paid by 6th June 2026.

Pioneer Valley Show Society Site Contract Rental Conditions

IT IS IMPORTANT THAT YOU READ AND UNDERSTAND THESE CONDITIONS FULLY
Failure to comply with the under-mentioned clauses will result in Cancellation of Site Contract

Whilst every effort will be made to allocate a preferred site, no guarantees can be given or assumed. Camping on the ground is a cost of $30.00 GST incl. per night and is to be paid with site fees.
Display stands must be completed by Saturday 13th June 2026 unless prior approval obtained from Groundsman.
The Pioneer Valley Show undertakes to rent the site and building in its present condition. All subsequent plumbing, carpentry and electrical requirements remain the responsibility of the exhibitor.
Only those goods of the nature stated on the Application are to be displayed and/or sold. The Chief Groundsman or Show Society President shall retain the power to enter upon the area described and (to) remove any article, sign, pictures or printed matter which may be deemed as obscene, or (as) a likely cause of offence to the general public and/or (to) the Officials of the Pioneer Valley Show.
All Traders including Raffle Site Ticket Sellers MUST confine their business to their allocated area only, failure to comply with this stipulation will warrant such articles/goods and the eviction of offending persons from the Pioneer Valley Show.
Exhibitors, their representatives and employees will conduct themselves in an orderly, fair and respectable manner whilst said persons are on the Pioneer Valley Showgrounds. Alcohol must NOT be consumed on exhibit stands.
The Chief Groundsman/s reserves the right in unforeseen circumstances to amend or alter the size or location of located sites, and the Exhibitor/Trader hereby undertakes to agree to any such alteration as deemed necessary. The Chief Groundsman/s reserve the right to re-allocated space in the interest of better showing of exhibits.
Under no circumstances shall Site Holders excavate, dig or place pegs in his/her site without securing permission from the Chief Groundsman/s or Show Society President.
Site applications must include actual frontage measurements, including tow bar lengths and shutter/shade extension, total depths, which remain subject to standard rates of payment.
SITE HOLDERS MUST OBSERVE ALL PROVISIONS OF THE FOOD AND HEALTH REGULATIONS.
The Society shall not be responsible for any damages claimed by any person or persons, who may be injured whilst in the Site allocated to the Exhibitor and the Exhibitor agrees to indemnify the Society in the event of any claim made against the Exhibitors. Exhibitors are required to be able to produce a current Public Liability Insurance Policy with their application.
Site Exhibitors are to ensure that ALL power leads and electrical appliances display a current tag indicating that each lead has been tested and approved by an authorised person in accordance with requirements of the Electrical Safety Regulation 2013. Amusement Work (Specified Electrical Equipment):
- If equipment is double insulated, at least every 12 Months by a competent person.
- If not double insulated, at least 6 months by a competent person and connected to a safety switch.
No Items on the QCAS banned items list are to be sold or displayed or used as prizes.
VEHICLES ON GROUNDS: Vehicles and Machinery for the show period must be on site in the Pioneer Valley Showgrounds by 7.00am on the day of the event. Compliance with this direction will allow grounds staff to secure access gates for security reasons.
MOVEMENT OF VEHICLES ON SHOW DAY: Movement Vehicles will not be permitted until 5.30pm on show day.
MOVEMENT OF VEHICLES WITHIN THE SHOWGROUNDS WITHOUT THE APPROVAL OF THE PIONEER VALLEY SHOW MANAGEMENT WILL NOT BE PERMITTED. ALL VEHICLE MOVEMENT WITHIN THE SHOWGROUNDS WILL BE RESTRICTED UNTIL 5.30PM OF SHOW DAY. ANY GOODS REMOVED PRIOR TO THIS TIME MUST BE DONE BY TROLLEY.
It remains the responsibility of the Exhibitor/Trader to ensure cleanliness and tidiness of all occupied positions for the duration of the show. The society will arrange for general cleaning of aisles and passageways daily.
Any unwanted large cardboard packaging is to be flattened and placed in cardboard compound near helicopter entrance on concrete wall.
It is agreed that the Pioneer Valley Show Society will not under any circumstances be held responsible for any property loss, damage or Fire to the stock in trade, etc., or any part thereof of any site holder or exhibitor from any cause whatsoever. Licensed Security operates on the grounds Saturday night prior to the show.
Although public address systems are not officially banned, the use of same must be governed and will be strictly monitored by Officers of the Society. Any person found to be using systems which are found objectionable to other site holders, the general public or by Officers of the Society, remains liable to have the offending equipment confiscated for the remainder of the show.
Once your application has been approved an invoice will be sent with full payment date and banking details. The applicant is required to have their payment paid by this due date otherwise your application could occur a late payment fee of $20.00. Upon Full Payment your show passes will be forwarded to you Via Post or Tick the Box to Hold them at our Office.
Where a site has been allocated to any Exhibitor/Trader, The Chief Groundsman/s reserves the right, in case the said person fails to make or maintain an adequate or creditable display, to declare that allocated position (or part thereof) subject to forfeit.
Rental site allocations remain the prerogative of the Pioneer Valley Show Society. Within the described areas, to be used only, and solely for the purpose herein. NO SUBLETTING WILL BE PERMITTED, without the written authority from the Chief Groundsman.
ALL SERVICE VEHICLES MUST BE REMOVED FROM WITHIN THE SHOWGROUNDS BY 7.00 a.m. DAILY. THIS CONDITION WILL BE STRICTLY ENFORCED AND OFFENDING VEHICLES WILL BE TOWED AWAY FROM THE SHOWGROUNDS AT THE OWNER’S EXPENSE. ALL VEHICLES MUST TRAVEL AT A SPEED OF 10KM/HR. OR LESS. ALL VEHICLES FOUND PARKED IN UNMARKED AND IN NON-PARKING AREAS WILL BE TOWED AWAY.
The Society reserves the right to alter these Terms and Conditions at any time and without further reference to the site holder.
All Trade exhibitors are to wear High Visible Safety Vest during Setup and Pull down of their sites.

In case of Emergency the contacts for the PV Show are as follows:
Office: 49583162;
Norman Drew (President): 0407741209; or
Kat Meikle (Secretary): 0408 578 983

I/We have read and understand the terms of the site contract and rental conditions (Rules 1 to 26) as laid down by the Pioneer Valley Show and agree to abide by said terms.

Applicants Name

Signature

Sign Here

Date

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The Pioneer Valley Show is an iconic event in the community, widely regarded by fellow shows, patrons, exhibitors, site holders and entertainers throughout as the best one day show in Australia.

The Pioneer Valley Agricultrual Show Society Inc. of QLD acknowledges the traditional custodians of the land and waters on which we meet. We pay our respects to Elders past, present and emerging.